Privacy Policy

Last updated: 17/10/2025

1. Who We Are

Finite Event Planning is an independent event management company providing bespoke national and international event services.

Contact:
📧 Email: contact@finiteeventplanning.co.uk
🌍 Website: www.finiteeventplanning.co.uk
📍 Address: Hertfordshire, UK

2. Information We Collect

We may collect and store the following types of personal information:

• Contact details your name, email address, phone number, and company or organisation name.
• Event details  information you share with us regarding your event, such as dates, locations, budgets, and preferences.
• Communications  records of correspondence between you and our team (via email, website forms, or phone).
• Website usage information including cookies, analytics data, and IP address (for performance and security).
• Payment information we do not store card details, and all payments are processed securely via trusted providers.

3. How We Use Your Information

We use your personal data to:

• Respond to your enquiries and provide quotes.
• Deliver and manage event planning and coordination services.
• Process payments and send invoices.
• Improve our services and website performance.
• Send marketing or promotional materials (only with your consent).
• Comply with legal, financial, or regulatory obligations.

We only collect the minimum information required to provide you with our services.

4. Legal Basis for Processing

Under the UK GDPR, we process your personal data based on:

• Contractual necessity to provide you with our event services.
• Legitimate interest  to manage enquiries and improve operations.
• Consent for marketing and communications.
• Legal obligation  to comply with UK laws and financial regulations.

5. Data Sharing

We do not sell or share your personal data with third parties for marketing.
However, we may share your data with:

• Trusted suppliers and service providers (e.g. venues, caterers, logistics partners).
• Professional advisers (e.g. accountants, legal consultants).
• Regulators or authorities when required by law.

All partners and suppliers are required to handle your data securely and in line with UK GDPR.

6. Data Retention

We retain personal data only as long as necessary to fulfil the purposes for which it was collected.
Typically:

• Event-related data: up to 6 years (for accounting and legal purposes).
• Marketing contact data: until you withdraw consent.

7. Your Rights

Under the UK GDPR, you have the right to:

• Request access to your personal data.
• Request correction of inaccurate or incomplete data.
• Request deletion of your personal data.
• Withdraw consent for marketing at any time.
• Request restriction or object to processing.
• Request data portability (transfer of your data).

To exercise your rights, please contact us at contact@finiteeventplanning.co.uk
We will respond to your request within one calendar month.

8. Cookies & Website Analytics

Our website uses cookies to improve your experience and analyse performance.
Cookies help us understand how visitors use our site and allow us to make improvements.

You can manage or disable cookies through your browser settings.
We also use analytics tools (such as Google Analytics) to collect non-identifiable usage data.

9. Data Security

We implement appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access. This includes secure storage, password protection, and encryption where applicable.

10. International Data Transfers

Where we work with clients or suppliers outside the UK/EEA, we ensure that any personal data transferred internationally is protected by appropriate safeguards, such as Standard Contractual Clauses or equivalent measures.

11. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in legislation or business practices. The latest version will always be available on our website.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

📧 Email: contact@finiteeventplanning.co.uk
📍 Address: Hertfordshire, UK
🌐 Website: www.finiteeventplanning.co.uk

If you’re unhappy with how we’ve handled your data, you can contact the Information Commissioner’s Office (ICO)at https://ico.org.uk.

✨ Finite Event Planning - making every moment count, responsibly.